Fill a Valid Da 1380 Form

What is the purpose of the DA Form 1380?

The DA Form 1380 is used to record individual performance of reserve duty training outside the normal inactive duty training. It serves as a formal document to acknowledge the completion of Army Reserve training, duties, or instruction, whether it's in a paid or non-paid status. This form also plays a crucial role in calculating retirement points and ensuring the appropriate military personnel records are updated accordingly.

When should the DA Form 1380 be prepared?

It is required to prepare the DA Form 1380 by the last day of each duty month. This timing is crucial for the submission to either the pay channel or to the Army Human Resources Command (AHRC) for non-paid inactive duty training, as per the regulations outlined in AR 140-185, Table 2-3.

Who is responsible for preparing DA Form 1380?

The responsibility for preparing DA Form 1380 varies depending on the type of reserve training or duties performed. It can be prepared by chiefs of proponent agencies for approved training projects, military representatives at professional meetings, commanding officers for attached training, or Soldiers for training attachments with another service, among others. The key is that it is filled out correctly and signed by a duly authorized official.

How is the DA Form 1380 filled out?

Items 1 through 12 on the DA Form 1380 are fairly self-explanatory and include the soldier's personal information, duty performance details, and validating signatures. Important sections cover the type of duty performed, periods of duty with hours performed, and the location/nature of the duties. It must also indicate if the training was in a paid status or non-paid status, with the respective retirement points calculated accordingly.

What are the approved categories of duties on DA Form 1380?

On the DA Form 1380, soldiers or officers must check the appropriate box to indicate the type of duty performed. This includes categories like appropriate duties, training, instruction, or other permitted activities as authorized in the governing regulations. It ensures the proper categorization and credit of reserve duties.

How are retirement points calculated on the DA Form 1380?

Retirement points are calculated based on the total number of hours for each duty day, in accordance with Table 2-3 of AR 140-185. Specific codes indicate whether the period was paid or non-paid, and the number of retirement points earned for each period. Special rules apply for funeral honors and preauthorized conferences.

What happens after the DA Form 1380 is completed and signed?

Upon completion and signature validation, the DA Form 1380 should be promptly processed for pay or non-paid retirement points. Units are responsible for submitting the form to DFAS for paid duties or AHRC for non-paid duties by the designated deadline. This ensures that soldiers receive the appropriate credit for their reserve duty performances.

Where are completed DA Forms 1380 filed or submitted?

Validated DA Forms 1380 are filed per AR 25-400-2 and must be submitted to the soldier's Army Military Human Resource Record (AMHRR), commonly referred to as iPERMS, in accordance with AR 600-8-104. This step is crucial for maintaining accurate and up-to-date service records.

What is the importance of accurately completing the DA Form 1380?

Accurately completing the DA Form 1380 is vital for several reasons. It ensures soldiers receive proper credit for their reserve duties, which impacts their pay, retirement points, and career progression. Precise documentation supports the integrity of military records and enables the efficient administration of Army Reserve personnel.

Filling out the DA 1380 form, an essential document for recording individual performance of reserve duty training, requires attention to detail and accuracy. Common mistakes often revolve around misunderstandings of the form's requirements or oversight of critical instructions. One such error involves inaccuracies in the form's item 1, specifying the date the form was prepared. Ensuring this date is correct and corresponds to the correct duty month is crucial for proper record maintenance and submission timing.

Another frequent mistake is the incorrect entry of the reporting agency and records manager information, particularly items 2 and 4. It is essential to include complete designation and address, incorporating the correct ZIP code, to ensure proper routing and handling of the document. These details are often overlooked, leading to processing delays.

Additionally, individuals sometimes incorrectly detail their performance or duties in item 9, either by failing to check the appropriate duty performed or providing inadequate citation of the documentary authority as per AR 140-185. Such inaccuracies can lead to discrepancies in the validation of the reported duties or training. Each duty day's specifics, including location, nature of duties, and hours dedicated, need to be meticulously listed to reflect accurately the performance for which credit is claimed.

Moreover, respondents often mishandle the inclusion of the retirement points in item 9b, either by omitting this information or inaccurately calculating the points based on the hours and type of service performed. This oversight can significantly impact the member's retirement benefits and must be accurately rendered according to the guidelines set forth in AR 140-185.

A further common mistake is the improper elaboration of duties in item 9d. Descriptions of conducted duties, training, or instruction are sometimes too vague or incomplete, hindering the clear understanding and verification of the tasks performed. Detailed and precise descriptions not only facilitate straightforward validation by reviewing officers but also ensure accurate archiving and referencing for future need.

In terms of procedural errors, the signing process represented in item 11 often sees mistakes, either by the signing officer failing to provide their signature, doing so in the incorrect format, or the soldier submitting the form without securing the necessary verification signature. This step is pivotal for the form’s validity and must be executed as directed within the provided instructions.

Item 10's requirement for typed name, grade, and position of the officer having knowledge of the duties performed is another area prone to errors. In some instances, this information is either left blank or filled in inaccurately, undermining the form's credibility and the verifiability of the information provided within. Ensuring this information is accurately and completely filled in is crucial for the form’s processing and acceptance.

Last but not least, inadequacies in following through with item 12’s directives for submission for pay, non-pay, or retirement points can also occur. Participants sometimes neglect to properly mark or follow the specific disposition instructions, leading to processing delays or errors in updating the individual's service records. Understanding and adhering to the completion and submission guidelines is essential for the accurate recording and acknowledgment of reserve duty training performance.

When managing military records and duty performance, several forms and documents frequently accompany the DA Form 1380, which is an Army Reserve Record of Individual Performance of Reserve Duty Training. Each of these documents plays a crucial role in ensuring the accurate recording, reporting, and management of a service member's training, duty performance, and personal information.

• DA Form 31: This is the Request and Authority for Leave form. It is used by service members to request leave from their post, detailing the type, start, and end dates of leave.
• DD Form 214: The Certificate of Release or Discharge from Active Duty is issued upon a military service member's retirement, separation, or discharge from active duty. It outlines the service member’s career, including rank, MOS, awards, and reason for discharge.
• DA Form 705: The Army Physical Fitness Test Scorecard is used to record a soldier’s physical fitness test results, which include events like push-ups, sit-ups, and a two-mile run or alternative aerobic events.
• DA Form 5960: Authorization to Start, Stop, or Change Basic Allowance for Quarters (BAQ), and/or Variable Housing Allowance (VHA). It is used to document changes in a soldier's entitlements for housing allowances.
• DA Form 5500/5501: These forms are the Body Fat Content Worksheets for male (DA Form 5500) and female (DA Form 5501) soldiers, respectively. They are used to record body fat measurements and determine compliance with the Army’s body composition program.
• DA Form 1059: The Service School Academic Evaluation Report. It summarizes a soldier's performance and conduct while attending a service school course, documenting achievements, leadership qualities, and potential for future service.
• DA Form 3349: This form is the Physical Profile document. It provides a detailed account of a soldier's physical condition and any limitations, ensuring that assignments and duties are compatible with their health status.

Together with the DA Form 1380, these documents form a comprehensive suite of military personnel and administrative paperwork, essential for the effective management of a soldier's career, health, benefits, and training within the United States Army Reserve and other branches of the military.

The DA Form 1380 shares similarities with the DD Form 214, officially titled "Certificate of Release or Discharge from Active Duty." Both forms serve critical roles in the military personnel record-keeping system, documenting service members' duty performance and training. While the DA Form 1380 is used by Army Reserve members to record inactive duty training and other non-regular service activities, the DD Form 214 summarizes a service member's active duty service and discharge status, including any inactive duty training for reservists upon separation or retirement. Each form is instrumental in determining eligibility for veterans' benefits.

The NGB Form 22, "Report of Separation and Record of Service," used by the National Guard, parallels the DA Form 1380 in its purpose of documenting service. Though the NGB Form 22 mainly records the separation and service history of National Guard members, similar to the DD Form 214 for active and reserve military members, it often details training and duties performed, akin to how the DA Form 1380 outlines reserve duty training, making both forms essential for verifying military service and training experiences.

Another related document is the DA Form 705, known as the "Army Physical Fitness Test Scorecard." This form, while primarily used to record physical fitness test results, complements the DA Form 1380 by demonstrating a service member's physical preparedness and fitness for duty. It indirectly supports the record of duty performance and training documented in the DA Form 1380 by attesting to the physical aspect of a soldier's readiness and capabilities.

Similar in utility to the DA Form 1380 is the DA Form 5960, "Authorization to Start, Stop, or Change Basic Allowance for Quarters (BAQ), and/or Variable Housing Allowance (VHA)." While the DA Form 5960 focuses on allowances related to housing and residency, it connects to DA Form 1380's overall purpose of managing military personnel records by detailing financial entitlements associated with duty status changes that might also be reflected in the training and duties recorded on the DA Form 1380.

The DA Form 31, "Request and Authority for Leave," shares a connection with the DA Form 1380 through its role in managing soldiers' time and availability. DA Form 31 is used by Army personnel to request leave, while DA Form 1380 documents reserve duty that could be affected by leave status. Thus, both forms are integral in coordinating and documenting a service member's duty and off-duty periods within their service records.

DA Form 6, "Duty Roster," is used to schedule and record duty assignments within Army units, including those involving reservists documented on DA Form 1380. It ensures the equitable distribution of duties, which complements the DA Form 1380 by providing a detailed account of the specific duties performed and training received during the service member's duty periods.

A similar document within the Army's personnel management system is the DA Form 1059, "Service School Academic Evaluation Report." This form evaluates a soldier's performance during formal military training courses, parallel to how the DA Form 1380 records non-formal reserve duty training. Both forms are pivotal in maintaining comprehensive records of a soldier's training and professional development.

The DA Form 3355, "Promotion Point Worksheet," resembles the DA Form 1380 in its function of documenting and assessing a reservist's qualifications for promotion. Where the DA Form 1380 records training and duty performance, the DA Form 3355 compiles these achievements along with other criteria to calculate a soldier's total promotion points, directly influencing career progression.

Another document, the VA Form 21-526, "Veteran’s Application for Compensation and/or Pension," intersects with the purpose of the DA Form 1380 by requiring detailed service and training records for processing claims. Information from the DA Form 1380 can be crucial in establishing eligibility for benefits based on duty performance and training, illustrating how both documents serve veterans' post-service needs.

Lastly, the DA Form 3349, "Physical Profile," complements the DA Form 1380 by documenting any physical limitations that could impact a reservist's ability to perform certain duties or require specific training accommodations. Both forms collectively ensure that a soldier's health status is adequately considered in tandem with their duty assignments and training records, facilitating a comprehensive approach to personnel readiness and welfare.

When handling the DA Form 1380, a critical document for Army Reserve Soldiers documenting reserve duty training and tasks, attention to detail is paramount. To assist soldiers in navigating the process accurately and efficiently, here are eight essential dos and don'ts:

• Do ensure that you fill out the form by the last day of each duty month. This timeliness is crucial for the document's acceptance and processing.
• Do carefully verify and enter the correct information for each field, especially items such as dates, hours of training, and type of duty performed.
• Do cite the documentary authority as required by AR 140-185, ensuring that the type of duty performed is properly validated.
• Do check the appropriate box to accurately reflect the kind of duty or training undertaken, as this impacts the calculation and allocation of retirement points and pay.
• Don't leave item 11, the signature of the verifying officer, blank. This signature is essential for the form's validity and must be obtained before submission.
• Don't overlook the necessity of submitting the DA Form 1380 for both paid and non-paid duties. Both activities contribute to your service record and retirement points.
• Don't forget to indicate, in item 12, whether the form has been submitted for pay, non-paid retirement points, or not applicable fields correctly completed to ensure proper processing.
• Don't submit the DA Form 1380 without ensuring that it is fully and accurately completed. Incomplete forms may lead to processing delays or errors in your military records.

Properly completing and submitting the DA Form 1380 is a responsibility that falls on every Army Reserve Soldier. By adhering to these dos and don'ts, Soldiers can better secure their benefits, accurately document their service, and contribute to their professional development within the United States Army Reserve.

When it comes to understanding and utilizing the DA Form 1380, there are several misconceptions that can lead to confusion and potential errors in record-keeping and processing. It's crucial to clarify these misunderstandings to ensure that Army Reserve members accurately complete and submit their forms for reserve duty training records.

• The DA Form 1380 is only for paid duties: This form is used to record both paid and non-paid inactive duty training (IDT). It is not limited to duties that provide immediate financial compensation but is also critical for documenting non-paid duties that contribute to retirement points and other long-term benefits.

• Submission is optional for non-paid duties: Some may believe that it's not necessary to submit a DA Form 1380 for non-paid duties. However, submitting this form is essential for all types of duty, including non-paid, as it affects retirement points and the accurate recording of a reservist's service commitments and accomplishments.

• Only the soldier can complete the form: While it's true that the soldier primarily fills out the form, item 11 requires the signature of an officer who has knowledge of the duties performed. This step is crucial for verifying the accuracy of the information provided on the form and should not be overlooked.

• It's just for record-keeping and does not affect benefits: This misconception undervalues the importance of the DA Form 1380. The information recorded on this form directly influences a reservist's eligibility for certain benefits, including retirement points. Therefore, accurately completing and timely submitting this form is in the best interest of the reservist.

• Any training or duty can be recorded: The form is designed to document authorized reserve duty training outside normal Inactive Duty Training (IDT) and certain other specified duties. It's not a catch-all for any military-related activity. Authorized activities are outlined and should be adhered to according to specific guidelines, ensuring that what is recorded is indeed eligible for consideration and benefits.

Correcting these misconceptions is fundamental to ensuring that reservists and their units handle the DA Form 1380 accurately and effectively. Proper completion and submission of this form play a critical role in managing reserve duties, training records, and eligibility for benefits, making it imperative for all involved parties to understand its purpose and requirements fully.

Understanding the DA Form 1380 is crucial for accurately recording and reporting Army Reserve duty performances. This form covers a broad range of activities including Reserve Training, Equivalent Training, Appropriate Duties, and even Funeral Honors. Here are seven key takeaways for filling out and using the DA 1380 form efficiently:

• Timeliness is Key: The DA Form 1380 should be prepared by the last day of the duty month. This ensures that all Reserve Duty Training performed within the month is accurately reported and recorded for both pay and non-pay purposes. Late submissions can complicate the processing of pay and retirement points.
• Diverse Applications: The form is versatile, covering Reserve Training outside normal IDT battle assembly, Equivalent or Suitable Duties, and even attendance at authorized professional conventions. This flexibility supports soldiers in various scenarios, ensuring they are credited for all forms of eligible duty.
• Responsibility for Preparation: Depending on the nature of the duty or training, the responsible party for completing the DA Form 1380 varies. It may be the chief of the proponent agency, a designated military representative at a meeting, or the commanding officer of the unit. Each scenario outlines who is responsible, maintaining a clear chain of accountability.
• Comprehensive Detail Requirement: The form requires detailed entries including dates, hours, nature of duties, and training instruction, ensuring a thorough account of the duty or training performed. Accurate and detailed reporting is essential for appropriate record-keeping and processing.
• Clear Indication of Duty Type: Soldiers must check the appropriate box to indicate the type of duty performed and provide a citation for the documentary authority authorizing the training. This clarity ensures the accurate processing of the form for either pay or retirement points.
• Approval and Submission Process: DA Form 1380 must be signed by the officer who has knowledge of the duties performed. The signed form is then submitted to the appropriate pay channel or to the Army Human Resources Command for processing. This step is crucial for the official recognition and crediting of the duty or training.
• Record Management: Upon validation by DFAS (for Paid duties) or AHRC (for Non-Paid duties), units will annotate on item 12 of the DA Form 1380 and ensure the form is filed according to AR 25-400-2 and submitted to the Soldier's AMHRR (iPERMS) per AR 600-8-104. Proper filing and submission ensure that soldiers' records are up to date and accurately reflect their service and training.

Correctly completing and promptly submitting the DA Form 1380 is essential for Army Reserve soldiers to receive proper credit for their service, whether it's for paid duties, non-paid training, or retirement points. Familiarity with detailed instructions and adherence to established protocols ensures the efficient and accurate processing of this important document.